A rental agreement isn’t paperwork for its own sake — it’s the document you reach for when a bike comes back scratched, late, or empty. A good one is short, clear, and signed before the keys change hands. Here’s what belongs in it.
The essentials
- Who and what: renter’s name and licence details, plus the exact unit — make, model, plate number.
- Rental period: pick-up and return date and time, stated precisely. “Two days” causes arguments; “8:00 AM, 12 June to 8:00 AM, 14 June” doesn’t.
- Rate and total: the daily/weekly rate, the number of days, and the total due.
- Security deposit: the amount, and clearly, what it covers.
The policies that prevent disputes
Most arguments happen at return, so spell out the return rules up front.
- Fuel: return with the same level it left with, or pay a refuelling fee.
- Damage: how damage is assessed and charged, backed by check-out condition photos.
- Late returns: the per-hour or per-day late fee, stated as a number.
- Liability: who is responsible for traffic violations, accidents and theft during the rental.
Make it repeatable
Re-typing an agreement for every booking is slow and error-prone. The details you already captured when you took the booking — renter, unit, dates, rate, deposit — should flow straight into the document. In hoppii, the rental agreement and deposit-return slip are generated as branded PDFs from the booking itself, signed on screen or on paper, with the terms in one place you control.
This article is general guidance, not legal advice — have a local professional review your agreement against current Philippine requirements before you rely on it. See how hoppii handles agreements and invoices.